AVIA · ASSOCIATION OPERATIONS SYSTEM

Run the Whole Organization.
From One Place.

Avia is a complete operations system for a membership organization. Members, dues, digital forms, grants, volunteer hours, governance, and fundraising all live in one clean app, configured to your association and built so a volunteer officer can run it without an IT department.

TRY THE LIVE DEMO

Real working software. Add a member, record a payment, build a campaign, open the member portal. Poke at every screen.
Want a walkthrough? Book a 30-minute demo · Prefer email? tammy@mindpalacehypno.com

Avia revenue dashboard showing year-to-date revenue, dues, donations, events, and store totals, a stacked bar chart of revenue by month and source, and a by-source breakdown

The headquarters view, on a phone

One system holds everything a membership organization runs on.

An association runs on hundreds of small tasks: who has paid their dues, which club filed its officer form, whose volunteer hours still need to be logged, which scholarship applications are in. Avia keeps every one of them in one place, with each officer, member, and headquarters staffer seeing exactly what their role needs. Enterprise on the outside, approachable in the hand.

THE PLATFORM

One System, Every Function.

MEMBERS & DUES

A full roster with member detail, tiers, and status. Add a member or import your whole list from a spreadsheet, then record payments one at a time or in bulk. Every payment is logged to revenue automatically.

DUES THAT RUN THEMSELVES

An automation dashboard sends the reminders for you: an editable reminder ladder, a send rate and send window you control, branded email previews with merge fields, and an activity log that shows exactly what went out.

MEMBER PORTAL

Every member gets their own simple view: pay dues in one tap, update their own information, see club events, and log volunteer hours. Big, labeled buttons and plain language, no admin sidebar in sight.

FORMS & DOCUMENTS

Fillable digital forms route straight to headquarters and retire the mailed PDF. A document library holds your resources with filters and preview, and a review queue lets staff approve or return each submission.

GRANTS & SCHOLARSHIPS

Applications come in online instead of by email, move through a review workflow, and get tracked from submission to award. Deadlines and decisions live in one place your committee can see.

FUNDRAISING

A campaign builder for recruiting, donations, events, and drives, with on-brand copy you can edit and a live goal thermometer. Every campaign gets a shareable public page with a photo, the thermometer, and a Give Now button.

Plus a headquarters dashboard that rolls the whole organization up, a member and partner directory, Messages with club, committee, and district channels, an officer handoff workflow for annual turnover, living and versioned manuals, bylaws, and code of ethics, events and a deadline calendar, volunteer-hour tracking that rolls up to headquarters, per-club and per-district public websites, and reporting that filters, exports, and prints any dataset.

Avia dues automation dashboard with reminders sent, queued, members reached, and late fees applied, plus an editable reminder ladder: Renewal Upcoming, Dues Due Now, Past Due Reminder, and Final Notice

Dues that chase themselves

HOW IT RUNS

Built for a Volunteer to Run.

SIMPLE BY DEFAULT

Big labels, plain language, and a confirmation before anything permanent. There are no hidden gestures and no jargon, so a non-technical officer can pick it up and use it the first day.

DENSE WHERE IT COUNTS

The admin tables read like real software, so staff who manage hundreds or thousands of members can see a lot at once. Serious on the surface, still clickable underneath.

THE RIGHT EYES ONLY

Club officers, district officers, headquarters staff, and everyday members each see only what their role needs. New officers pick up exactly where the last ones left off.

BUILT FOR THE HANDOFF

Leadership turns over every July. The officer handoff workflow keeps the outgoing record intact and hands the incoming team a system that already holds the year's records, so nothing resets to zero.

A BUILT-IN GUIDE

A helper on both the admin app and the member portal answers "how do I" and "where is" for nearly every button, explains what each module is for in plain language, and searches your manuals with citations. When it cannot help, it hands off to an email to support.

YOURS TO OWN

The system belongs to your organization and runs in your own accounts. Whether we manage it for you or you take it over outright, the members, the records, and the deployment are yours.

Technical details

Frontend. React 18, TypeScript, and Vite, styled with Tailwind and self-hosted fonts. Twenty-eight routes across the admin app, the member portal, and public pages. Full light and dark themes, verified on desktop and mobile.

Modules. Twenty-three admin modules plus the member portal and public pages, covering organization, money, programs, and marketing.

Charts and reporting. Live dashboards and rollups, with filter, CSV export, and print on any dataset.

Data. The demo seeds realistic data in the browser and saves your changes locally, so you can try every screen. Going live moves storage, accounts, real payments, and transactional email onto managed infrastructure.

Ownership. When you go live, the system runs in your organization's own accounts. You own the data and the deployment.

Avia Forms and Documents screen with counts for documents, fillable forms, submissions, and awaiting review, a drag-and-drop upload area, and a searchable library listing membership and officer forms

Every form and file, one searchable place

THE DIFFERENCE

What Changes When It All Runs From One Place?

THE OLD WAY

Forms downloaded, printed, filled by hand, and mailed back
Dues on prorated paper charts and countersigned checks
Scholarship applications emailed as PDF attachments
Hundreds of resources scattered across folders and logins
Every club and district on a different website
Leadership handoff that starts over each July

WITH AVIA

Digital forms that route straight to headquarters
Dues recorded, reminded, and paid in the portal
Grants and scholarships applied for and reviewed online
One searchable home for members, documents, and history
A public page for every club and district, kept in sync
An officer handoff that carries the year forward

Avia Grants and Scholarships screen showing totals for applications, under review, awarded, disbursed, and requested, with a searchable list of applications by applicant and program

Grants and scholarships, tracked end to end

THE MEMBER'S SIDE

What Your Members See.

Its own simple shell, no admin sidebar. Big labeled buttons, dues paid in a tap, and a built-in guide one question away.

Avia member portal action menu with large friendly buttons: fill out a form, message my club, log volunteer hours, see what's coming up, bylaws and handbook, and visit our website
One tap to anything
Avia member portal home greeting a member by name, showing their role and club, membership status, and dues marked paid in full with the next renewal date
Dues, paid and clear
Avia's built-in guide offering plain-language help with suggested questions like how do I pay my dues, when is our next meeting, and how do I log volunteer hours
Help, one question away
THE PROCESS

How You Get Started.

01

DISCOVERY

We map your organization: your tiers and dues, your officer structure and calendar, the forms and reports you file, and the programs, grants, and scholarships you run.

02

CONFIGURE & BRAND

Avia is set up to your organization: your colors and logo, your member tiers, your forms, your reminder ladder, and your roles. Your existing roster is imported so day one starts full, not empty.

03

LAUNCH

We turn on accounts, payments, and email, walk your officers through the system, and open the member portal. Support stays available as your volunteers settle in.

INVESTMENT

We Build It. We Run It.

$2,999 build
THEN $399 / MONTH, MANAGED
BOOK A DEMO
OR BUY OUTRIGHT

Own it outright: $12,999 one-time.

Buy the whole system and run it in your organization's own accounts, with no monthly fee. You own the source, the data, and the deployment. Custom updates billed hourly at request.

Payment plans available. 50% down to start. · Prefer email? tammy@mindpalacehypno.com

Each Fabrizio Tech system is licensed for the operation of your own organization. Purchased systems grant a perpetual, non-transferable license to your customized instance; subscriptions grant access while active. The platform itself may not be resold, redistributed, or made publicly available in whole or in part.

FAQ

Common Questions.

Who is Avia built for?
Membership organizations and nonprofits that run on volunteers: associations with clubs, chapters, and districts, service organizations, and foundations that manage members, dues, forms, grants, and programs. If your work today lives in PDFs, spreadsheets, mailed checks, and a login-gated resource folder, Avia pulls it into one place.
Do our officers and members need to be technical?
No. That is the point. Every action is clickable, labeled, and confirmed before anything permanent happens. The member portal is deliberately simple, and a built-in guide can explain any button in plain language. It is built for a volunteer to run, not an IT department.
Can we bring our existing member list over?
Yes. Import your roster from a spreadsheet with column mapping and a validation preview, so day one starts with your real members already in place. A template and a fallback club keep messy exports from stalling the import.
What happens at our annual officer handoff?
Avia is built around July turnover. The handoff workflow keeps the outgoing record intact and hands the incoming officers a system that already carries the year, so leadership changes without the data resetting to zero.
Where does our data live, and who owns it?
When you go live, Avia runs in your organization's own accounts. The members, the records, and the deployment belong to you. If we manage it for you, that hosting and maintenance is included in the monthly.
Can each club or district have its own page?
Yes. Each club and district can edit and publish its own public page, with a live preview and a read-only public link. Events and contacts flow in automatically, so twenty districts on twenty different website platforms can come home to one consistent place.
What about real payments and email?
The live demo is fully working software with sample data, so you can try every screen before you commit. When you go live, real dues payments, donations, and transactional email are turned on as part of the build, running on managed infrastructure covered by your monthly.
Are payment plans available?
Yes. 50% down to start the project, with the balance due at launch. A plan option is available: 50% down, 25% at launch, and the final 25% within 30 days.

See Avia Running.

Open the live demo and try it the way your officers and members would, or book a walkthrough and we will map it to your organization.

TRY THE LIVE DEMO

Real working software. Add a member, record a payment, build a campaign, open the member portal.
Want a walkthrough? Book a 30-minute demo · Prefer email? tammy@mindpalacehypno.com